Puma Energy Recruitment 2023

The Puma Energy Recruitment 2023/2024… | Puma Energy Recruitment Portal is now open for new recruitment. Puma Energy recruitment 2023 application form, Closing date, requirements, and guidelines are for free here.

Are you a Ghanaian who has been looking for an opportunity to get recruited in the upcoming Puma Energy Recruitment and yet you are still not sure how to start? This Portal is Basically made for you. We will be of help by directing you to the process and method of application, All you need to do is to follow the guidelines.

They invited applications from a suitably qualified Ghanaian for the 2023/2024 Puma Energy recruitment exercise.  INTERESTED AND SUITABLY QUALIFIED members of the public can apply for any of the positions available at Puma Energy.

Therefore, all Interested and qualified applicants must be Ghanaian citizens by birth with no criminal record. Possess a first Degree, not below a Second Class Lower from an accredited university in a related field. … Age of 21 and not more than 35 years by 31st December 2023.

Puma Energy Recruitment 2023/2024

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1. Job Title: Executive Assistant

Main Purpose:

To provide support to the Puma Ghana GM and Deputy GM with all administrative functions.

Knowledge Skills and Abilities, Key Responsibilities:

ROLES AND RESPONSIBILITIES:

Executive Assistant

• Manage Puma Ghana GM’s diaries, including meeting rooms, VC’s and conference calls.
• Screen all incoming calls into the GM’s office
• All travel arrangements for Puma Ghana GM’s and any other employee.
• Manage all Board Executive travel matters whilst in Ghana
• Manage Puma Ghana GM’s expense claims
• Guest services on behalf of Puma Ghana GM
• Manage visa applications and Puma Ghana GM’s and other staff on official travels
• Review of invoices for Puma Energy, if correct ensure invoice is sent to accounts for payment

• Flights
• Hotel
• Lunches / Dinners
• Visas

• Booking of transfers for guests
• Booking of lunches and dinners
• Coordinating large meetings for Trafigura and Puma Energy entities
• Providing letter of invitations various travelers for visa applications
• Handling of highly confidential information and ensuring all information is handled in a sensitive manner
• Hosting of large meetings such as GM’s meetings and Budget meetings (agendas, logistics, catering etc. for groups)
• Assisting with the coordination of the annual Christmas party
• Assisting with minutes of Leadership meetings.
• Balance conflicting priorities in order to manage workflow and meet critical deadlines
• Interact professionally with clients and associates at all times, interact with a variety of individuals in a courteous, professional manner
• Work as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting other departments
• Compiling presentations for different departments ensuring the look professional and to company standard
• Ad hoc private requests by Puma Ghana GM’s and families.

Office Management

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order office supplies and keep inventory of stock
• Manage the meeting rooms and all office management activities.
• Oversee reception functions
• Oversee driver functions
• Manage security and access control
• Analyzes space utilization effectiveness and changing demands for space needs
• Identifies and resolves facility utilization conflicts between departments
• Compile office layouts as the need arises with maximum use of the space
• Receive sort and route mail, documents and deliveries
• Monitoring of incoming and outgoing couriers
• Liaison with courier companies
• Schedule Video Conferences in the available Video Conference meeting rooms
• Liaise with the relevant countries in which the Video Conference will take place
• Scheduling Video Conferences on TMS System
• Issuing of Video Conference confirmations

Switchboard Duties

• Monitor company asset conditions on a continuous basis and report back to business
• Devise and maintain office systems including data management, filling etc.
• Coordination of various office related projects.
• Prepare projects resources and deliverables.
• Oversee the Reception area, Office Space, Furniture, Beautification and Maintenance.
• Ensure that service level agreements are in place.
• Travel Management
• Review all agreements and ensure they have been reviewed by legal department.
• General Admin management including mailing, parking, pest control.
• Stock control to provide for required refreshments, stationery and other office needs.
• Oversee cleaning regime
• Oversee maintenance of the building and its contents.

SKILLS AND REQUIREMENTS:

• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• First degree; additional qualification as personal assistant would be considered an advantage
• Discretion and confidentiality
• First degree; additional qualification as personal assistant would be considered an advantage

Experience: 

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• A First degree in business administration or related qualifications
•  2 – 3 years of experience in handling a superior or similar role in a multi-cultural environment.

Skills:  

Strong computer skills required:

MS Office and Word and PowerPoint in particular.

Competencies:

• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to detail and accuracy
• Adaptability

Key Relationships and Department Overview:

• Internal – Ghana GM / Ghana Leadership, Regional, and Global Managers, Global Secretaries
• External – Embassies/ Hotels / Airline Agents

How to Apply

Submit your CV and Application on Company Website : Click Here

Closing Date : 15th April, 2023

 

2. Job Title: Terminal Manager

Main Purpose:

Responsible for the safe and efficient operation of Ridge Terminal under the direction of the Country Operations Manager

Knowledge Skills and Abilities, Key Responsibilities:

Key Responsibilities :

• Execute management plans for the efficient running of the Ridge Terminal. Ensure operating expenses are within approved CapEx and OpEx budgets and that value is maximized in all areas of expenses.
• Ensure loss performance at standard temperature(15 20 o C) are within  control limit for Jet A-1 at -0.10% for operational  loss and -0.30% for transit loss.
• Ensure prompt investigations are done and corrective actions taken on stock variances above limits
• Ensure  a high level of Depot assets performance to guarantee uninterrupted  product receipt and loading. Take custodial responsibility for all assets (stocks, equipment, cash etc) in the Accra Aviation at the Ridge Terminal
• Ensure that routine quality checks are conducted on Storage Tanks to ensure  consistent supply to Customers.
• Ensure that depot inspections and audits are carried out in accordance with Puma Aviation and JIG standards.
• Ensure depot staff are well trained on Puma Aviation Task Procedures and on JIG manual
• Manage plans for Terminal staff annual leave, training and development needs.
• Ensure compliance and adherence to company policies, operating procedures, health & Safety standards and statutory requirements.
• Manage key relationships with industry and stakeholders

Quality Management System Compliance

• Comply and support the Quality Management system in all aspects of your role.
• Adopt and implement the principles of continuous improvement in all aspects of your role.
• Ensure the awareness of customer requirements (internal & external) are promoted throughout the business.
• Review, monitor and provide feedback on the effectiveness of the quality management system.
• Engage, support and continuously improve communication processes that support the quality management system and provide positive outcomes for the business, customers and key stakeholders.

Workplace Health & Safety

As a Worker;

• Take reasonable care for your own health and safety
• Take reasonable care that your acts or omissions do not adversely affect the health and safety of other persons
• Comply, so far as you are reasonably able, with any reasonable instruction and training that is given
• Co-operate with any reasonable policy or procedure relating to health, safety or environment at the workplace that has been notified to you
• Attend and actively participate in consultative arrangements such as toolbox talks and risk assessments
• Ensure that any hazards, incidents, accidents or near-hits are reported to your supervisor.
• Use machinery and equipment (including personal protective equipment-PPE) only in accordance with the procedures and training provided to you.
• Be familiar with evacuation and emergency procedures and the location of first aid and fire equipment.
• Ensure your activities do not cause, or are not likely to cause, environmental harm
• Minimise waste; separate reusable and recyclable materials from the general waste stream, use bins provided.
• Clean up spills appropriately and notify your Supervisor.

Work Related Skills

• Knowledge and experience in petroleum terminal operations
• Demonstrate knowledge of Health, Safety and Environmental standards.
• An effective communicator with strong verbal and written skills.
• Must be keen on detail with a high degree of accuracy.
• Possess good computer skills.

Personal Attributes and Disposition

• Physically fit to undertake duties.
• Medically fit to undertake duties.
• Hardworking and meticulous.

Key Relationships and Department Overview:

Internal:

• Country Operations Manager
• Depot Supervisor
• Stock Accountant

How to Apply

Submit your CV and Application on Company Website : Click Here

Closing Date : 24th April, 2023

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CAUTION: Candidates who wants to Apply for this Recruitment should be very sensitive and careful, We advise that Candidates should visit the Recruitment PORTAL or WEBSITE and follow the Steps outlined for Application. DO NOT GIVE MONEY to any agent proving to get you Recruited Please take Note.

For more questions and further information pertaining to this recruitment, get in touch with us at the Comment Space Below.

Few things to know before Apply for Puma Energy Recruitment 2023

To apply for the Puma Energy Recruitment Recruitment 2023. Below is what you need to know:

• Make sure you confirm the deadline of any advertised position before submitting an application.
• Make sure you meet all minimum Puma Energy Recruitment Recruitment requirements and possess any required document before submitting an application.
• Follow the details on each individual position to apply.