Junior Administration Assistant / Personal Assistant

Our client in the Engineering industry is looking to employ a Junior Administration Assistant / Personal Assistant to join their team in the Northern Suburbs.

Responsibilities:
PA role in management –

• • Scheduling appointments, maintaining an events calendar and sending reminders

• • Produce reports, presentations, and briefs

• • Maintain office filing system

• • Take accurate and comprehensive notes at meetings

Reception duties –

• • Employee inquiries

• • Receive guests

General Admin –

• • Petty Cash

• • Library (Engineering)

• • Procurement (Office supplies)

• • Shopping (supplies)

• • Sign for parcels

• • Telephone (Answer and forward calls)

Special Projects –

• • Special once-off requests from Management

• • Year-end function & Events

• • Maintenance of office and equipment

Requirements:

• • Focused & performance driven

• • Excellent writing & communication Skills (English & Afrikaans)

• • Administratively strong with attention to detail

• • Outstanding organizational and time management skills

• • Discretion and confidentiality

• • Team “player”

• • Strong work ethic

• • Strong numerical orientation

• • Critical and analytical capability

• • Emotional intelligence and the ability to perform under pressure

• • Pro-Active approach to work, problem-solving

• • Learning agility and curiosity

• • Passionate ownership of results

 
Qualification Experience:

• • Diploma in Office Administration or equivalent

• • Grade 12 with Mathematics

• • Management of Company Travel Desk

• • HR/PA experience would be a benefit

• • 1-3 years experience in a similar role

• • Excel & Office 365

• • Strong in Mathematics and analytically inclined

Further Requirements:

• • Valid driver’s license and own vehicle

• • Home internet access (preferably fiber)

To apply, please send your CV with your salary expectations tohannah@personastaff.co.za

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance with the legislation, you are welcome to request our POPI Act Policy.