Youth Empowerment Synergy (YES-Ghana) Recruitment 2020 Application Portal

The Youth Empowerment Synergy (YES-Ghana) Recruitment 2020/2021… | Youth Empowerment Synergy (YES-Ghana) invited from interested and suitably qualified candidates for Youth Empowerment Synergy (YES-Ghana) Recruitment 2020.

Are you a Ghanaian or Based in Ghana and you have been looking for an opportunity to get recruited? Youth Empowerment Synergy (YES-Ghana) is Recruiting new workers.

Youth Empowerment Synergy (YES-Ghana) recruitment has begun to recruit new employees, Therefore interested and suitably qualified members of the public can apply for any of the positions available at Youth Empowerment Synergy (YES-Ghana).

Location: Accra

Available Positions Include:

1. Job Title: Skills Hub Intern

Purpose of the role:

• As a Skills Hub Assistant, you will become part of a strong team of motivators who view innovation and skills building as a way to unlock the ideas of young people through youth-centred design, and creating the right conditions for innovation to flourish. You will learn, develop and build your administrative and operational skills as you support the delivery of wide-ranging Hub activities including events, training, and front desk management. Your human relations and communication skills will be horned as you execute Hub services to the highest quality standards. If you are passionate about youth innovation, believe in the potential of social innovation, and enjoy working in a fast-paced and creative organisation, then we would love to hear from you.

Responsibilities:

• Work with the Skills Hub Assistant to serve as the first point of contact at the Hub and in maintaining a web-based attendance register; welcome and register guests, as well as facilitate ‘lightning’ orientation sessions for young people accessing Hub services, ensuring that they are aware of all policies and procedures they need to adhere to
• Support in coordinating front-desk activities, including distributing correspondence and redirecting phone calls; anticipate and handle any guest requests and satisfy their needs within acceptable guideline
• Support implementation of logistics arrangements for all meetings and training sessions, including setting up meeting rooms and equipment, as well as getting training materials and documentation ready in advance
• Support the management of Hub stationery and supplies; support the maintenance of an updated in-out inventory of all stationery and supplies; work with the team to ensure that stationery and supplies are ordered in a timely manner in liaison with the wider Hub team
• Support the management of Hub library, including maintaining an extensive record of all books and materials, as well as a system for tracking movement of books by guests
• Support the smooth running of Hub services and programmes; together with the wider Hub team, monitor guest activities and ensure strict adherence to policies and procedures especially in regards to usage of Hub library, computers and internet services; troubleshoot and resolve basic guest issues and escalate complex issues to the appropriate team member
• Assist in the delivery of a range of entrepreneurship, innovation and skills building services at the Hub to ensure a positive experience for all young people and partner organisations that access the services
• Assist with managing the Hub scheduling system for training sessions, facility bookings, and other services, ensuring the timetable runs smoothly
• Undertake the necessary checks to ensure safeguarding compliance of young people who are accessing Hub services; respond swiftly to issues and have a proactive problem-solving approach and feedback loop so that young people accessing Hub services can see what resolution or changes have been put in place

Person specification:

• Current or recent student
• Proficiency in Microsoft Office Suite
• Professional attitude, pleasant personality and appearance
• Written and verbal communication skills
• Ability to be resourceful and proactive when issues arise; dependability; attention to detail
• The ability to engage young people and seek feedback
• Fluency in English required, alongside Twi, Ga and/or Ewe

Location: Accra

How To Apply For The Job

Please submit a one-page motivation letter and an updated CV to:

jobs@yesghana.org

Please use Skills Hub Intern as the subject line of your email. Be sure to highlight in the motivation letter how specifically you meet the qualifications, skills and experience requirements for this role. Due to capacity constraints, only shortlisted applicants will be contacted.

Closing Date: 31 October, 2020

YES-Ghana is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation.

YES-Ghana has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the organisation, including sexual exploitation and abuse, sexual harassment, abuse of authority and processes, and discrimination. YES-Ghana also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

2. Job Title: Driver

Responsibilities:

i. Driving

• Drive vehicle for official travel and business, or as requested by supervisor
• Maintain high standard of service to both internal staff and external guests
• Ensure punctuality and safe transportation
• Observe the road and traffic laws and regulations of the Republic of Ghana
• Ensure strict adherence to safe driving practices including driving codes and standards
• Ensure that no alcohol is consumed or present whilst on duty

ii. Vehicle security & maintenance

• Ensure vehicle is kept clean, tidy and in good working condition at all times
• Ensure vehicle is kept secure at all times
• Ensure vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tyres, etc
• Ensure vehicle repairs are carried out properly based official manufacturer’s specifications
• Perform minor repairs and arrange for other repairs; prepare vehicle spare parts inventory
• Prepare and submit vehicle monitoring report, including keeping log books and other records of vehicle operations, trips, fuel consumption, oil changes, expenses, and mileage at the end of each month
• Assist the Finance & Administration Manager to ensure vehicle insurance and registration are renewed on schedule
• Prepare budget plan for vehicle use and maintenance
• Assist in the purchase of new vehicles as required

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iii. Administrative support

Provide administrative assistance to project teams, including, but not limited to:

• Photocopying, filing, handling mail, delivering goods and correspondences, carrying parcels, packages, and delivery and collection of official documents as required
• Assisting in organising and maintaining the library system; arranging meetings, training and workshop activities
• Maintaining office storage space (ensuring it is clean, secure, dry and orderly)

iv. Organisational development

• Participate in team building activities of YES-Ghana and contribute to the development and
promotion of the organisation’s values and learning approach as required

v. Relationship building & representation

• Participate in external workshops, working groups, training and other meetings relevant to YES-
Ghana’s safe driving standards
• Establish appropriate information-sharing relationships with staff in similar positions within
partner organisations and transportation service providers
• Manage YES-Ghana’s relationship with other drivers and car rental companies, ensuring driving
standards, passenger safety requirements and driver courtesy and punctuality are achieved

vi. Other duties

• Other duties may be required from time to time, including responsibilities which require work on
weekends and holidays for which time off in lieu (TOIL) may be taken

Qualification Required & Experience

Person specification:

• Minimum Senior High School certificate required
• Valid driving license Class B or above required
• Holder of qualification in vehicle maintenance and repairs desirable
• Understanding of transportation law and road traffic regulations required
• Minimum 5 years’ experience as driver with excellent driving skills and record required
• Experience driving 4×4 cross country vehicles desirable
• Good knowledge of car mechanics desirable
• Good traffic judgment essential
• Experience driving to remote locations on project field trips and driving off the road in difficult conditions essential
• Effective communication skills with internal teams and external partners essential
• Flexible, effective teamwork and interpersonal skills essential
• Knowledge of operating and maintenance of office equipment desirable
• Proven ability to be well-organised, systematic, careful, accountable, responsible and punctual
• A team player – personable, caring, helpful, reliable, diplomatic, honest and approachable
• Demonstrated ability to be discreet and respectful of confidentiality
• Good personal grooming & personal presentation essential
• Willing to work long and irregular hours, shift duty and on public holidays as may be required
• Computer literate with proficiency in Microsoft Word, Excel applications, as well as electronic messaging
• Proficiency in written and spoken English required; working knowledge of Ga, Twi and/or Ewe would be an advantage

Salary & benefits:

• Competitive salary structure
• Accra Cost of Living allowance
• 13th month salary
• SSNIT contributions
• Medical and dental cover
• Group Personal Accident cover
• Time off in lieu (TOIL)
• Annual leave
• Sick leave
• Parental leave (maternal and paternal)
• 2 weeks Christmas and New Year break
• Professional development initiatives

Location: Accra

How To Apply For The Job

Please submit a one-page motivation letter and an updated CV to:

jobs@yesghana.org

Please use Driver as the subject line of your email. Be sure to highlight in the motivation letter how specifically you meet the qualifications, skills and experience requirements for this role. Due to capacity constraints, only shortlisted applicants will be contacted.

Closing Date: 31 October, 2020

YES-Ghana is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation.

YES-Ghana has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the organisation, including sexual exploitation and abuse, sexual harassment, abuse of authority and processes, and discrimination. YES-Ghana also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

4. Job Title: Human Resources & Administration Manager

Responsibilities:

i. Human Resource (HR) Strategy & Policy Management

• Link HR key objectives and priorities to the organisation’s strategic objectives; coordinate HR practices and priorities across the organisation in order to provide and reinforce the recruitment and ongoing development of a competent and efficient workforce
• Develop or update HR policies, practices and systems to the highest standards and ensure their implementation in a fair, consistent and transparent manner to support the achievement of the organisation’s goals
• Participate in discussions about structure and organisational development and change
• Ensure that the organisation’s policies for safeguarding children and young people, and gender equality and inclusion are fully embedded in day-to-day work

ii. Workforce Planning, Monitoring and Reporting

• Take lead in understanding upcoming HR needs (and surpluses due to project closeouts) and rationally reconcile the redundancies with new hiring
• Provide direction in the annual HR planning process and prioritise activities for the HR department; reinforce HR reporting and planning by developing key performance indicators in order to develop an informed and accountable HR management
• Develop efficient and effective human resource management systems that support the design and implementation of quality programming without compromising compliance
• Oversee the implementation of a performance management system, advising management on guidelines, and developing the capacity of supervisory staff in managing the performance management system
• Ensure that an attractive and competitive compensation and benefits package programme is maintained; develop specific programmes to attract and retain high performing staff
• Develop the HR budget and ensure that the same is adequately provided for in annual budgetary projections

iii. Compliance and HR Risks Management

• Review and ensure compliance to HR policies and procedures; coordinate the development of policies, handbooks and support their implementation and dissemination
• Counsel employees on their terms and conditions of service, problems and grievances; manage staff issues (e.g. disciplinary, grievance) in line with the HR policy and in line with relevant legal provisions to minimise all associated risks; take lead in arbitrating disciplinary issues and performance management issues
• Track Audit reports, lead the HR team in developing action points and follow up the implementation of the audit actions points.
• Ensure that all contracts, including employment, insurance and consultancy, adequately protect the organisation’s interests

iv. Recruitment & Placement

• In collaboration with the Hiring Managers, support in the development of selection tools
• Design the selection matrix for choosing the optimum recruitment channel and recruitment source
• Explore market best practices in the recruitment and staffing and implement appropriate best practices in the organization
• Identify upcoming vacancies in coordination with team leads and management; prepare job openings, review applications under HR assessment, and release all eligible candidates for review
• Participate in interviews and prepare interview reports; serve as ex-officio for interview processes
• Prepare offer letters and contracts for new staff
• Manage all documentation related to the administration of staff contracts, benefits and maintain adequate records of all correspondence
• Provide employee numbers and maintain individual files for all employees
• Maintain a database and monitor dates of all staff contracts and renew as and when necessary
• Ensuring the recruitment and selection process is conducted under pure transparency.

v. Staff & Contract Management

• Provide overall vision and direction to the team in coordination, planning, prioritisation, coaching and supervision
• Support staff to understand and comply with the organisational vision, mission, strategic direction and other organisation policies; socialise and nurture organisation’s values and behaviours
• Ensure that staff are operating as high-performance teams and have clear accountability lines (direct and matrix)
• Create an enabling working environment across different department units to foster excellent teamwork and high performing staff
• Provide direction and supervision of the HR and Administration team, including preparing job descriptions, monitoring and providing feedback on performance and providing coaching for performance results
• Build HR and Administration management capacities to ensure qualified and trained staff across the organisation; champion quality, productivity, and continuous improvement within the HR and Administration team • Keep up-to-date and timely employee records and all relevant data using a modern HR information system
• Ensure appropriate data protection policies are applied in the recruitment and employment data management system
• Lead and develop the organisation’s HR and Administration efforts by ensuring staff understand and apply best practices and organisation’s policy; engage staff to foster and implement a creative and productive workplace that actively promotes learning and staff development
• Ensure consistency of contract as per organisation policy, HR Manual and national laws
• Develop and monitor contract records system to ensure timely submission of letters, contract for renewal, termination or transfer and similar staff movement issues
• Manage the transition process as a result of transfer, retirement, redundancy or termination of contract

Read Also:  CARE Ghana Recruitment 2020 Application Portal

vi. Staff Development & Career Support

• Identify and analyse staff development and career support needs and design programmes to meet identified needs; prepare monitoring reports on staff development and career support programmes
• Design and manage all forms of leave as per the HR handbook, including maintaining and leave roster, monitoring staff absences and leave, and ensuring that the appropriate documentation is filed
• Provide advice on mobility and career development to staff
• Support the design and delivery of inductions and onboarding to new staff members
• Provide performance management advice to staff; assist supervisors and staff to understand and use the performance appraisal system
• Support the assessment of training needs and support the provision of training services

vii. Administration

• Improve and maintain a modern system of documentation and file management
• Improve and operate efficient system of receipt, recording and distribution of mails
• Supervise administrative and operational backstopping for project activities
• Ensure that the organisation complies with required insurances and certifications for effective operations management in the country
• Develop mechanisms to ensure regular communication and planning of priorities takes place across main office and field-based teams
• Uphold the organisation’s codes of conduct and staff policies at all times, personally and as a team

viii. Other duties

• Other duties may be required from time to time, including responsibilities which require work on weekends and holidays for which time off in lieu (TOIL) may be taken

Qualification Required and Experience

• Degree in Human Resources Management from a reputable institution
• Minimum five years proven experience in an HR position, including high performance in the full range of human resource management activities (recruitment and selection, performance management, development, talent management, reward, employee relations etc.)
• Substantial knowledge of Human Resource and Administration procedures and systems through experience gained from human resources and administration working experience
• Knowledge and understanding of HR issues related to safeguarding, gender, equality and diversity
• A strong leader with ability to motivate and inspire team to achieve superior standard in all aspects of human resource management.
• Demonstrated experience using sound judgment in resolving problems
• Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision
• Proven ability to establish priorities and to plan, organise, coordinate and monitor own work plan and provide advice and supervision to others
• Professional and independent working style, highly motivated and well-organised with the ability to manage multiple tasks and projects at a time
• Proven professional demeanour; able to present a professional image of the organisation at all times
• Proficiency in Microsoft Word and Excel applications, as well as electronic communications

Salary & benefits:

• Competitive salary structure
• Accra Cost of Living allowance
• 13th month salary
• SSNIT contributions
• Medical and dental cover
• Group Personal Accident cover
• Time off in lieu (TOIL)
• Annual leave
• Sick leave
• Parental leave (maternal and paternal)
• 2 weeks Christmas and New Year break
• Professional development initiatives

Location: Accra

How To Apply For The Job

Please submit a one-page motivation letter and an updated CV to:

jobs@yesghana.org

Please use Human Resources and Administration Manager as the subject line of your email. Be sure to highlight in the motivation letter how specifically you meet the qualifications, skills and experience requirements for this role. Due to capacity constraints, only shortlisted applicants will be contacted.

Closing Date: 31 October, 2020

YES-Ghana is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation.

YES-Ghana has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the organisation, including sexual exploitation and abuse, sexual harassment, abuse of authority and processes, and discrimination. YES-Ghana also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.


IMPORTANT NOTICE:

  • The Youth Empowerment Synergy (YES-Ghana) DO NOT demand or accept gifts or gratification to offer employment.
  • Do not offer money to anyone before, during or after the recruitment exercise. Any candidate found doing either of these would be summarily disqualified and prosecuted.

CAUTION: Candidates who wants to Apply for this Recruitment should be very sensitive and careful, We hereby Advice that Candidates should visit the Recruitment PORTAL or WEBSITE and follow the Steps outlined for Application. DO NOT GIVE MONEY to any agent proving to get you Recruited Please take Note.

For more Questions and further Information pertaining to this recruitment get in touch with us on the Comment Space Below.

Few things to know before Apply for Youth Empowerment Synergy (YES-Ghana) Recruitment 2020

To apply for the Youth Empowerment Synergy (YES-Ghana) Recruitment Recruitment 2020. Below is what you need to know:

  • Make sure you confirm the deadline of any advertised position before submitting an application.
  • Make sure you meet all minimum Youth Empowerment Synergy (YES-Ghana) Recruitment Recruitment requirements and possess any required document before submitting an application.
  • Follow the details on each individual position to apply.

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