Apply For ACTED Recruitment 2023
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential.
ACTED is recruiting to fill the positions below
Country Transparency & Compliance Officy
1. Internal Audit Management
Implement the approved national internal audit plan: conduct and supervise internal audit missions through a risk management approa
Audit Plan: Draft, implement and update the country audit plan (including IP Due diligence
Conduct country Internal audit missions: plan, organize and conduct country/area audit missions according to the Country Audit Plan and the ACTED internal audit methodology
Review and approve the country/area internal audit missions conducted by the area/country audit and compliance team
Contribute to managing Implementing Partners relationship on compliance and audit aspects such as due diligence, mitigation plan follow-up
Suggest measures for mitigating such risks to the CD, discuss the main findings and recommendations with the CD during the mission; draft an action plan (AUD-04B) to be discussed with the CD during the debriefing session
Audit report: send the audit reports (AUD-04A) after regional and/or HQ approval
Ensure the recommendation follow-up and actively participate in their implementation
Control the implementation of the ACTED standard guidelines and FLAT System at the capital, area, and partner’s level
Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation compliance level on a random basis
Supervise the National Compliance Officer in compiling, filing, and checking all project-related financial, logistics, administrative, HR, and programme information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis (FLA 01 and FLA 03)
Support the Compliance Team in identifying the compliance issues by filling the compliance checklists (FLA 02)
Link with the other departments, share the compliance issues identified and the action plan to mitigate the risk. Ensure the follow-up of the action plan (AUD 04B)
Issue and/or review the Monthly Compliance Report (FLA 04) and the Audit TITANIC drafted by the Compliance Officer, obtain the Country Director review and approval, and send it to HQ and Regional audit teams
Control the compliance with country rules and regulation
Support upon request the Country Director and/or the HQ Audit Director in litigation cases (staff, suppliers, etc.) follow-u
National and local legislation follow-up: in link with the Country Finance Manager and the Country Director, make sure that the national and local legislation is well followed (tax exemption, social security, labour law, etc.)
Tax/VAT exemption follow-up: in link with the Country Finance Manager and the Country Director, make sure that ACTED complies with tax laws and that tax/VAT exemptions are requested in a timely manner
Provide support to mitigate the high risks identifie
Provide technical support to the Finance, Logistics, Admin, Audit, and Programme departments and participate in the action plan implementation to mitigate the risks identified in 1.1, 1.2, and 1.3 upon request of the Country Director and/or the HQ Audit, Legal and Transparency Director.
2. External audit: ensure the external audit and the due diligence preparation and follow u
Ensure the preparation of external audits and due diligence in close collaboration with the HQ Audit Department, the Country Finance Manager, and the Country Directo
Review and approve the draft of the External Audit preparation (AUD-01) and ensure the update of Project, FLAT & External Audit Follow-up (AUD-00) by the Compliance Officer
Train the implementing partners/country/area staff to the external audit preparation
Contribute, in line with the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses
In close relation with the Country Director and the Country Finance Manager, facilitate and coordinate the audit, organize the kickoff and closeout meetings of each external audit
Draft ACTED Management responses to the audit report, to be approved by the Country Finance Manager and the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report
Ensure the update of the External Audit Recommendations follow up (AUD-02) and ensure implementation of the recommendations from external audits
When relevant to a project or mission registration, provide technical support to select external audit companies.
3. Training sessions/lessons learn / best practice
Capacity building and Training
Provide practical training on specific areas of ACTED procedure
Coach, train, and mentor Compliance staff in the country
Lessons learn
Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staf
Participate in kick-off /closure meetings to share lessons learnt from the previous audit and highlight donor guidelines.
Process improvement
Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements, and results of internal & external audit
Upon request from the Audit Director, participate in the drafting of specific policies.
4. Transparency/Compliance Management
Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct, and ACTED Anti-Fraud Polic
Upon request of the Country Director and/or the Audit Director, coordinate Fraud cases investigations
Ensure the Fraud Register (FRA-04) is well maintained and updated
Actively promote ACTED’s anti-fraud and whistle-blowing policy within all ACTED offices in the country.
5. Team Leadership
Update the organization chart and ToRs of the Compliance team according to the mission developmen
Plan & conduct Audit and Compliance recruitments & appraisals; train & build capacities of the Compliance staff in-country; identify staff with potential, and contribute to internal mobility strategy
Ensure training and capacity building for the Compliance team members in order to increase the level of technical ability and skills within the departmen
Actively participate in country-level coordination meetings by reporting on progress, and risks
6. Other
Provide regular and timely updates on progress and challenges to coordination and other team member
Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission
Perform any other related activities as assigned by the immediate supervisor
Expected skills and qualification
Postgraduate Diploma in Audit, Finance, International Relations, Law or in relation with the positio
1-2 years of previous work experience in Audit (external and/or internal), Finance, Logistics, Administration or La
Strong negotiation and interpersonal skills, and organizational term
Demonstrate flexibility, dynamism, and autonom
Ability to work well and under pressur
Excellent communication and writing skills in Englis
Experience in management and training is a plu
Condition
Salary defined by the ACTED salary grid depending on education level, expertise, security level, and experienc
Living allowance of 300 US
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract length and country of assignment
Flight tickets in and out + Visa taken in charge by ACTE
Provision of medical and repatriation insurance
Country Logistics Management
1. Supply chain management
Procurement: Ensure that any need should be delivered according to the defined chronogram, requested quality standards, and proper procurement scenari
For any procurement, guarantee the compliance of the supplier selection & related documentation as per ACTED & donor’s procurement guidelines
Build the sourcing capacity in the country and in the region, and maintain a supplier database accordingly
Coordinate the procurement cycle across the country with all stakeholders (program, finance, coordination, suppliers, etc.) from the planning stage, to contract signature until delivery completion; the Senior CLM is, in particular, arranging Procurement Committee sessions
Ensure constant availability of running supplies/services/works such as fuel, stationery, transportation means, etc. through framework contracts in particular
Manage traceability & reconciliation between orders, contracts & deliveries, and liaise with finance for problem-solving
Stocks & deliveries: Ensure appropriate storage network & stock management standards across the countr
Identify & settle warehouses/storage space based on needs
Ensure goods transportation means are secured as per needs
Coordinate & follow-up deliveries & liaise efficiently with suppliers for problem-solving
Maintain regular information across teams about stock levels & expected lead times
Manage periodic inventories, stock clearance, and investigations over discrepancies.
2. Transversal logistical Management
Fleet & transportation: Deploy efficient transportation means across the count
Anticipate vehicles needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly
Maintain efficient monthly, weekly & daily planning & movements follow-up tools
Identify reliable external transportation companies
Control & optimize fleet costs
Coordinate an efficient maintenance framework across the country (in terms of operations as well as in terms of costs)
Ensure administrative requirements are met toward customs and any other local authority when transporting goods/staff
Organize regular drivers training and refreshers
Fuel: Manage fuel supply across the country; anticipate & mitigate fuel supply risks, including quality requirements
Asset: Deploy an efficient asset allocation & maintenance plan across the countr
Anticipate needs for assets and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly
Maintain an up-to-date asset inventory, including proper asset labeling; investigate and document any loss or damage
Manage random asset inventories to check the monthly asset follow-up reliability, and take the needed corrective actions
Manage asset maintenance plans, control & optimize related costs
Organize regular staff training and refreshers (right use of computers & radios, installation & use of generators, etc)
Manage assets donations, obsolescence & replacements over time in compliance with internal & external regulations
Premises: Ensure proper working & living conditions for all staff in each premise, at all times, by maintaining an efficient general services approac
Identify & settle premises (offices, guesthouses & warehouses) based on geographical, operational, security, and financial criteria, in close liaison with Country Director and Country Finance Manager
Coordinate monthly inventories of other goods
Ensure that security & safety guidelines are applied on premises
*Communications & IT management:** Deploy an efficient IT plan across the country based on ACTED global standards
Anticipate communication & IT needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly
Control & optimize communication & IT costs
Ensure administrative requirements are met by local authorities for communication means in use
Ensure monthly data back-up (server, computers local data, emails, etc.)
Guarantee that IT security standards are applied, and lead crisis management in-country in close liaison with HQ if required
Organize IT staff regular training & refreshers
3.Compliance & transparency
Ensure ACTED logistics manual is applied across the country and donors’ specific requirements for logistics & procurement are me
Enforce a zero-tolerance policy regarding corruption and ensure adherence to ACTED Code of Conduct and Anti-Fraud policy
Coordinate logistics TITANIC reporting on a monthly basis, and ensure checking the reliability & relevance of data reported
Organize 6-month planning for field visits with clear ToRs, including ad hoc checks and written report following each visit
Organize regular logistics staff training & refreshers internally about ACTED procedures, lessons learnt, FAQ, etc. across workshops or field visits
Capitalize on lessons learnt through memos, training modules, etc. for continuous improvements of logistics compliance in the country
Follow-up & update internal & external audit report for logistics
Ensure a timely and accurate logistics document flow in liaison with other FLAT departments.
4. Leadership
Update the organigram of the logistics department according to the mission developmen
Plan & conduct logistics staff recruitments & appraisals; train & build capacities of logistics staff in-country; identify staff with potential, and contribute to internal mobility strategy
Always actively promote strong & structured articulations with all teams for all logistics operations (program & finance in particular)
Manage Implementing Partners relationship on logistics aspects such as procurement, stock & asset management, logistics reporting. In particular, ensure the timely & exhaustive review of IPs logistics documentation
Represent ACTED with relevant logistics and communication networks, actively building relevant relationships (logistics cluster, etc.
Actively participate in country-level coordination meetings by reporting on progress, and risks
Contribute to donor proposals, budgets, and reports
Contribute to Emergency Response planning and Contingency Planning efforts for logistics and procurement needs and execution.
Expected skills and qualification
At least 2-3 years of working experience in insecure environment
Extensive experience in logistics and/or security management and procedures
Demonstrated communication and organizational skills
Ability to train, mobilize, and manage both international and national staf
Flexibility and ability to multi-task under pressure
Ability to work well in unstable and frequently changing security environments
Proven ability to work creatively and independently both in the field and in the office
Advanced proficiency in written and spoken English
Condition
Salary defined by the ACTED salary grid depending on education level, expertise, security level, and experienc
Living allowance of 300 US
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract length and country of assignment
Flight tickets in and out + Visa taken in charge by ACTE
Provision of medical and repatriation insurance
Country Transparency & Compliance Officer
1. Internal Audit Management
Implement the approved national internal audit plan: conduct and supervise internal audit missions through a risk management approa
Audit Plan: Draft, implement and update the country audit plan (including IP Due diligence
Conduct country Internal audit missions: plan, organize and conduct country/area audit missions according to the Country Audit Plan and the ACTED internal audit methodology
Review and approve the country/area internal audit missions conducted by the area/country audit and compliance team
Contribute to managing Implementing Partners relationship on compliance and audit aspects such as due diligence, mitigation plan follow-up
Suggest measures for mitigating such risks to the CD, discuss the main findings and recommendations with the CD during the mission; draft an action plan (AUD-04B) to be discussed with the CD during the debriefing session
Audit report: send the audit reports (AUD-04A) after regional and/or HQ approval
Ensure the recommendation follow-up and actively participate in their implementation
Control the implementation of the ACTED standard guidelines and FLAT System at the capital, area, and partner’s level
Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation compliance level on a random basis
Supervise the National Compliance Officer in compiling, filing, and checking all project-related financial, logistics, administrative, HR, and programme information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis (FLA 01 and FLA 03)
Support the Compliance Team in identifying the compliance issues by filling the compliance checklists (FLA 02)
Link with the other departments, share the compliance issues identified and the action plan to mitigate the risk. Ensure the follow-up of the action plan (AUD 04B)
Issue and/or review the Monthly Compliance Report (FLA 04) and the Audit TITANIC drafted by the Compliance Officer, obtain the Country Director review and approval, and send it to HQ and Regional audit teams.
Control the compliance with country rules and regulation
Support upon request the Country Director and/or the HQ Audit Director in litigation cases (staff, suppliers, etc.) follow-up
National and local legislation follow-up: in link with the Country Finance Manager and the Country Director, make sure that the national and local legislation is well followed (tax exemption, social security, labour law, etc.)
Tax/VAT exemption follow-up: in link with the Country Finance Manager and the Country Director, make sure that ACTED complies with tax laws and that tax/VAT exemptions are requested in a timely manner
Provide support to mitigate the high risks identifie
Provide technical support to the Finance, Logistics, Admin, Audit, and Programme departments and participate to the action plan implementation to mitigate the risks identified in 1.1, 1.2, and 1.3 upon request of the Country Director and/or the HQ Audit, Legal, and Transparency Director.
2. External audit: ensure the external audit and the due diligence preparation and follow up
Ensure the preparation of external audits and due diligence in close collaboration with the HQ Audit Department, the Country Finance Manager, and the Country Directo
Review and approve the draft of the External Audit preparation (AUD-01) and ensure the update of Project, FLAT & External Audit Follow-up (AUD-00) by the Compliance Officer
Train the implementing partners/country/area staff to the external audit preparation
Contribute, in line with the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses
In close relation with the Country Director and the Country Finance Manager, facilitate and coordinate the audit, organize the kickoff and closeout meetings of each external audit
Draft ACTED Management responses to the audit report, to be approved by the Country Finance Manager and the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report
Ensure the update of the External Audit Recommendations follow up (AUD-02) and ensure implementation of the recommendations from external audits
When relevant to a project or mission registration, provide technical support to select external audit companies.
3. Training sessions/lessons learn / best practice
Capacity building and Training
Provide practical training on specific areas of ACTED procedure
Coach, train, and mentor Compliance staff in the country
Lessons learn
Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staf
Participate in kick-off /closure meetings to share lessons learnt from previous audits and highlight donor guidelines
Process improvement
Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements, and results of internal & external audit
Upon request from the Audit Director, participate in the drafting of specific policies.
4. Transparency/Compliance Management
Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct, and ACTED Anti-Fraud Polic
Upon request of the Country Director and/or the Audit Director, coordinate Fraud cases investigations
Ensure the Fraud Register (FRA-04) is well maintained and updated
Actively promote ACTED’s anti-fraud and whistle-blowing policy within all ACTED offices in the country.
5. Team Leadership
Update the organization chart and ToRs of the Compliance team according to the mission developmen
Plan & conduct Audit and Compliance recruitments & appraisals; train & build capacities of the Compliance staff in-country; identify staff with potential, and contribute to internal mobility strategy
Ensure training and capacity building for the Compliance team members in order to increase the level of technical ability and skills within the departmen
Actively participate in country-level coordination meetings by reporting on progress, and risks.
6. Other
Provide regular and timely updates on progress and challenges to coordination and other team member
Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission
Perform any other related activities as assigned by the immediate supervisors.
Expected skills and qualification
Postgraduate Diploma in Audit, Finance, International Relations, Law or in relation with the positio
1-2 years of previous work experience in Audit (external and/or internal), Finance, Logistics, Administration or La
Strong negotiation and interpersonal skills, and organizational term
Demonstrate flexibility, dynamism, and autonom
Ability to work well and under pressur
Excellent communication and writing skills in Englis
Experience in management and training is a plus
Condition
Salary defined by the ACTED salary grid depending on education level, expertise, security level, and experienc
Living allowance of 300 US
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract length and country of assignment
Flight tickets in and out + Visa taken in charge by ACTE
Provision of medical and repatriation insurance
MEAL Officer
Fixed-term | 6 months
1. Monitoring and Evaluation
1.1 Implementation and Management of M&E System
– Contribute to the development and updating of the M&E country strategy, consolidation of the M&E work plan and M&E framework for all ongoing project
– Ensure that M&E observations/conclusions are taken into account and recommendations are incorporated into future concept notes, project proposals, and implementation plan
– Implement M&E policies and procedures as outlined in ACTED’s standard M&E technical guides and ensure that tools are used as recommende
– Contribute to the effective deployment of M&E collection and reporting systems for all staff and partners through trainings, site visits, manuals, and as many technical supports as needed.
1.2 Technical Systems Development
– Develop terms of reference and mission plans and conduct surveys, monitoring, and evaluation
– Develop analytical tools, methodology, and data/information dissemination/use plan
– Closely supervise data collection and ensure that data collection teams are organized and documented as necessar
– Ensure that data collected is securely stored in database
– Measure and report qualitative and quantitative data on processes, outcomes, deliverables, impact, target, and performance indicators for all project
– Provide data to Project Development teams for use in reportin
– Contribute to donor project proposals and funding effort
2. Training
– Contribute to the proactive dissemination and use of knowledge gained through M&E activities to Project Managers, Technical Coordinators, and Project Development Managers and Officer
– Contribute to organizing and facilitating training sessions to capture best practices and lessons learne
3. Contribute to the Beneficiary Complaint Response Mechanism
– Contribute to the implementation of the Beneficiary Complaint Response Mechanism (CRM) in line with ACTED’s standard CRM procedure
– Oversee proper management of the central CRM databas
– Work on the understanding and ability of ACTED teams, partners, and contractors to rely on beneficiary accountability and CRM procedure
4. Other
– Participate in conferences and workshops related to M&E when possible and keep up to date on best practices and new knowledge in the M&E secto
– Perform any other related activity as assigned by the direct management.
Expected skills and qualifications
University Degree in Political Sciences, Public Administration, International Affairs, Economics or a related field (anthropology, sociology, statistics
At least 1-2 years of professional experience in humanitarian and/or development organisation
Experience with participatory appraisals and project cycle management encourage
Good organizational and communication skills with international and national staff and rural communitie
Flexibility and adaptability are essential, as well as the ability to plan, take initiative, and work independently and under pressur
Excellent communication and drafting skills in Englis
Knowledge of the region an asse
Familiarity with basic office software program
Condition
Salary defined by the ACTED salary grid depending on education level, expertise, security level, and experienc
Living allowance of 300 US
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract length and country of assignment
Flight tickets in and out + Visa taken in charge by ACTE
Provision of medical and repatriation insurance.
Project Development Management
Fixed-term | 12 months
1. Positioning and Fundraising
Context Analysis
Analyse the country’s socio-economic situation, (donor) trends, needs, and ga
Regularly conduct stakeholder analysis, in particular, who does what and where (3W
Alert the Country Director of gaps and emerging needs in order to trigger assessments in a timely manner.
Strategy development
Contribute to the development of a country programme strategy in alignment with ACTED global/regional strate
Assist the CD in identifying strategic opportunities for expanding ACTED’s work in the country.
External relationship
Maintain active and regular working relationships with donors and act as a point of contact for all donor communication, including the coordination of donor visits in the fie
Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia, and academi
Ensure the establishment and regular update of a directory of donors, international and local NGOs, other partners, and stakeholder
Lead the reporting to national and local authorities as required by ACTED registration/legal status in-countr
In the absence of Technical Coordinators, represent ACTED in key clusters, working groups, HCT, and (I)NGO coordination bodies.
Fundraising and proposal development
Identify funding opportunities
Identify new donors for diversifying ACTED donors’ portfolio including private companies and private foundation
Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposal
Update on a monthly basis the Donor Follow Up (DFU) which documents the latest negotiations and proposal possibilities with dono
Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and ensure their input in the logframe development (in particular the formulation of SMART indicators)
Oversee the development of fundraising documents (Expression of Interests, concept notes, proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and financ
Liaise with Area Coordinators, Project Managers, and Technical Coordinators to ensure that proposals are relevant and technically soun
Ensure that learning from previous projects (e.g. lessons learnt and best practices) is incorporated into new proposal
Ensure the involvement of FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rule.
Contracting
Support the Country Director in negotiating proposals and/or contracts with dono
Address in a timely manner all comments by donors on proposals in liaison with relevant staff in the country and ACTED HQ GMU and financ
Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when require.
2. Grant Management
Contract follow-up
Ensure that contractual obligations (including visibility requirements) and reporti
When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in the country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rule.
Reporting
Ensure project kick-off and closeout meetings are conducted for each proje
Oversee the development of quality narrative reports, reflecting the progress and status of projects in a transparent, timely, and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflo
Liaise with FLATS teams when preparing reports, esp. with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports
Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt, and best practices) in reports and review M&E reports from AME
Update monthly the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GM
Ensure ad hoc requests from donors are addressed in liaison with the CD, Programme, and support team.
Partner Follow-up
Liaise with partners to develop and sign relevant grant agreements in close coordination with ACTED HQ GMU and financ
Ensure all potential partners have a clear understanding of what is expected in terms of reporting so as to comply with ACTED and donor requirements and regulations
Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.
3. Management and Internal Coordination
Staff Management
Ensure that staff in the department understands and is able to perform its roles and responsibilitie
Manage a team of Project Development Officers, Interns, and Assistants delineating their responsibilities and follow-up the work plans and day-to-day activities
Ensure a positive working environment and good team dynamics
Manage interpersonal conflicts between departmental staff members
Undertake regular appraisals of staff and follow career management
Identify the PDD training needs, discuss plans with the coordination and HR for both internal and external training, and implement them according to PDD strategic and operational priorities
Coach, train, and mentor the PDD team with the aim of strengthening their technical capacity, exchanging knowledge within the PDD team, and providing professional development guidance.
Internal Coordination and Communication
Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by ensuring implementation of ACTED coordination mechanisms (WAM, MCM) and dissemination to relevant staf
Ensure these meeting minutes are sent monthly to HQ
Ensure regular and clear communication with ACTED HQ GMU and finance to keep it updated about the latest development, so that GMU can best advise you ahead of a task
Filing
Implement a filing system end ensure the proper filing of contractual project documents both in hard and soft copie
Together with AMEU, set up a Resource Centre at the office regularly updated with appropriate and relevant external and internal resources
4. External Communication
Oversee the PDD’s contributions to ACTED’s external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, flash news, pictures, articles on projects progress, and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Repor
Ensure the continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media
Manage ACTED’s in-country communication activities including media visits, photographer’s mission, videos, etc.
Oversee the update and design of in-country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission
Follow, contribute to, draft, and disseminate position papers, statements, reports, and releases on ACTED’s engagements and humanitarian advocacy, in line with ACTED’s in-country and global strategy as well as positioning, in close collaboration with the country director as well as HQ communication and programme departments.
Expected skills and qualification
Postgraduate Diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology
Strong writing abilities and analytical skill
Skills in political sciences or international relation
Ability to work efficiently under pressur
Previous experience in the humanitarian field, proposals development, and donor relations are require
Previous experience abroad is require.
Condition
Salary defined by the ACTED salary grid depending on education level, expertise, security level and experienc
Living allowance of 300 US
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract length and country of assignment
Flight tickets in and out + Visa taken in charge by ACTE
Provision of medical and repatriation insurance
Country Finance Manage
Fixed-term | 12 months | ASA
1. Accounting and treasury Manageme
1.1 Accounting management – supervise the accounting cycle for the missi
Ensure timely and accurate data entries in cashbook, bankbook, and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manua
Verify and coordinate the monthly compilation accounts from each area
Supervise cash and bank balance checking process when closing the monthly accounts
Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED’s Finance Procedures
Manage the presentation, circulation, filing of vouchers, and archiving of accounting and financial documents in compliance with FLAT and Finance procedures (maintain an up-to-date filing follow-up: A8.01_Red Cell Game); Review on a random basis quality and compliance of documentation from areas when centralizing
Supervise the Yearly and Midyear Accounting Closures for both General and Analytical Accountancy aspects (V1 and V2)
1.2 Treasury management – ensure a controlled and smooth cash managemen
Ensure justified bank selection process, open/close bank accounts under the authority of the CE
Oversee the management of bank accounts: control, follow and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications, authorised visas; Report to HQ through the flows reporting tool A1_PRATIC
Supervise the management of safes and cash: available amount, balance checks, security instructions
Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash Request on the 15th of each month
Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash, etc.)
Make sure donors are invoiced on time and report it through the tool A4.04_ATROCE, comply with good practices described in the Money In Acted HOUse Plan (MIAHOU)
2. Commitment of expenditures, budget control, & Financial Managemen
2.1 Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payment
Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for paymen
Before commitment/payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated, ensuring full compliance with ACTED and donors procedures
In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU); Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment
In close coordination with the Admin Team, ensure that staff contracts are in line with ACTED standard salary grid, available budgets, and regulations; propose salary grids revisions based on benchmarks, national legislation, and budget constraint; review and validate the payroll on the 25th of each month
Validate partner’s accounting and documentation accuracy and compliance before payment
2.2 Project budget follow-up, mission’s cost control, internal & external audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manne
Lead Budget Follow-Up (A7.01) and Allocation Tables (A5) consolidation proces
Analyse/report gaps between planned budgets and actual expenses; comply with the flexibility rule
Anticipate financial risks, present budget updates and mitigation plans during FLAT meetings
Analyse and report monthly running costs, fleet, and communication of each area (A6.01-04
Prevent and report any financial and operational loss (A6.01 ACT follow-up)
Submit to HQ all the annexes of the internal financial follow-up reporting tool (TITANIC) by the 15th of each month
Follow-up Exit Forms for international staff and make sure they are sent to HQ once validated
Take the lead on external audit preparation in support of the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans
3. Project financial cycle managemen
3.1 Develop project budgets and reports – ensure the financial feasibility of projects, respecting ACTED and donors’ rules and deadlin
Gather information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; Propose sufficient programme and support budgets including mission’s investment plans in close link with country coordinatio
Review and negotiate terms of grant contracts before signature (payment & financial reporting schedule, use of HQ cash-pooling system, etc.)
Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when required (ad-hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility, and liquidation period, etc.
Follow-up payments from donors and financial project close-out (contract liquidation)
4. Team leadership & other task
Update the organization chart and ToRs of the finance and administration departments (if applicable) according to the mission development
Oversee the team, plan & conduct finance staff recruitments, undertake appraisals, follow career management, identify staff with potential and contribute to ACTED internal mobility policy; Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills
Actively promote strong & structured articulations with all teams (Logistics & PDD in particular); Represent ACTED with relevant finance & admin networks at country level
Improve information flows within the department and with other departments
Plan field monitoring missions
Perform any other related activities as assigned by the immediate supervisor.
Expected Skills And Qualifications
Master degree minimum in Finance or related are
3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertis
Excellent financial and analytical skill
Excellent communication and drafting skills for effective reporting on programme financial performanc
Ability to manage a financial/monitoring team and demonstrate leadershi
Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building effort
Ability to operate in a cross-cultural environment requiring flexibilit
Familiarity with the aid system, and understanding of donor and governmental requirements
Prior knowledge of the region an asse
Ability to operate Microsoft Word, Excel, and Project Management software.
Condition
Salary defined by the ACTED salary grid depending on education level, expertise, security level, and experienc
Living allowance of 300 US
Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract length and country of assignment
Flight tickets in and out + Visa taken in charge by ACTE
Provision of medical and repatriation insurance.
How to Apply
Send your application (resume and cover letter) to jobs@acted.org Ref: CFM/NI